Winchester Frederick County Conservation Club Inc

Winchester Frederick County Conservation Club, Inc. September 15, 2021 Meeting Minutes Officers present: Eric Heflin, Steve Hunt, Marshall Shiley, Rich Sankovich 1. Meeting opened with Prayer led by Eric 2. Secretaries minutes for August 18, 2021 membership meeting and August 22, 2021 Board Of Directors meeting read and approved by membership. 3. Treasurers Report : August 1st checking account Balance was $55,190. August 31 checking account balance was $62,725. Major payouts for month were utilities, $608 Insurance, $350 Winchester Star and facilities maintenance costs. Income was $11,161, which included dues, shelter donations and $1,176 from Clay Bird Shoots. $8000 was placed in a tax sheltered annuity from and for Scholarship fund and $790 deposited in scholarship fund. Scholarship on hand balance is $9736. Membership approved Treasurers report. 4. Six new members sworn in at meeting. 5. Picnic was reviewed. Attendance was at 144 which included 12 children. Auction netted $1333 of which $96 was slated for stocking stream on property. 50-50 at picnic was $186 to winner and $186 for scholarship. 6. Next trout stocking in lake will be October 9, 2021 at 10:30 to 11 am dependent on Lake Water Temperature being at 70 degrees or below. 7. Jordan Springs offered to cater the Club Picnic next year on September 4, 2022 for same price at $16 each with same menu. Voted and Approved. 8. Election vote held by membership at meeting. Jim Osborn asked to be placed on ballot as President and Eric Heflin offered to serve on Board of Directors in Jim Osborn’s spot. All One year Directors Re-Elected/Elected to serve as Two year Directors – Jeff Feltner, Bill Michael, Terry Feltner, Eric Heflin, Barbara Gamble and Gerald Hendricks. Jim Osborn – Pres., Marshall Shiley – VP, Rich Sankovich, Sec., and Steve Hunt – Treas. Elected into positions. Two Year directors Ken Corbett, Michael Collins, Ken Morris, Ducan Schofield, Donald Ramey and Kirk Gordon are now One year Directors. 9. Liability Insurance requirement changes this year discussed at length. Philadelphia Insurance is current carrier and will require Release – Indemnification – Hold Harmless agreement waivers to be signed by Members bringing spouse, children and or grandchildren to shoot or hunt on WFCCC properties, and by any Non-Member who is a guest shooting at Clay Bird and or Still Target Ranges. Release form to be reworded to include and type of Firearm or Archery equipment and will need to be reviewed by Club Legal Counsel when completed. Members only who shoot/hunt on property without spouse, child and or grandchild may not need to sign form, but may need to sign waiver stating their knowledge, awareness and need to sign form in future if status changes. In addition, Cub Scout Pack 45 and Gainsboro 4H clubs will need to be checked for liability insurance policies. Large picnic groups using property from Businesses will also need same. 10. Attorney contact by WFCCC President only discussed to allow contact by any WFCCC Officer with Prior approval by WFCCC President. Approved by membership vote. 11. Membership reminded that No Sunday Shooting rule expires end of day on September 30th and Sunday shooting at club can begin after October 1st. 12. Board of Director members at Club meeting given a package by Jim Osborn containing information on getting a new Club website built, maintaining it and automating an on line payment system using Credit cards and or Paypal. This will be discussed at future BOD meeting. 13. $500 was turned in by Jim Osborn/Mike Collins from Clay Bird Shoots. 14. Dues collected since June 15th for 2022 memberships - $48,470. Scholarship Raffle tickets sold to date - $3,500, New members for 2022 – 84 to date. Current 2022 memberships processed as of 9/14/21 is 911. Membership advised that an anonymous donor gave the Club a $500 check for the college scholarship fund at the Club picnic and was thanked profusely. 15. Members advised that last meeting for 2021 will be October 6th, 2021 and food will be served and Virginia Wildlife Resource Officer will be in attendance. 16. 50-50 raffle $37 to winner, $36 to scholarship. Winner donated all back to scholarship. 17. Meeting adjourned.