Winchester Frederick County Conservation Club Inc

Winchester Frederick County Conservation Club, Inc.

Secretary & Treasurer update for October – November 2021

October 1st beginning balance in Checking account was $71,485

October 31st ending balance in checking account was $81,564

Major expenditures for October were Trout at $998, Loan release for Bank of Clark Co. at $97, tractor payment at $383, Electric at $331, Marshall for labor and repair parts at $243, $523 for food and supplies for Board meeting, work day etc., $144 for last meeting food and drink expense, Republic Trash for $182, Johnny Blue at $94 and $115 transferred to Scholarship fund.

Income to club for month was $13,241 deposited which $100 was from shelters, $96 from raffle and $19 misc.

November 1st Beginning balance in Checking account was $81,564

November 30th ending balance in checking account was $84,116

Major expenditures for November were Shenandoah County property and land use taxes at $173, tractor payment at $383, Electric bill at $360, Republic trash at $182, Cardmember fee $58 and Johnny Blue at $94.

Income to club for month was $4030

Club CD current value is $503

Scholarship CD current value is $10,953

Membership Report as of 12/14/21

1290 members currently enrolled.

202 new members

481 Renewals who are 65 years old or have free membership from scholarships

607 Renewals who are 18 years old and under 65 years of age.

Winchester Frederick County Conservation Club, Inc. October 6, 2021 Meeting Minutes Officers present: Jim Osborn, Steve Hunt, Marshall Shiley, Rich Sankovich 1. Meeting opened with Pledge Of Allegiance led by Jim Osborn 2. Secretaries minutes for September 15, 2021 membership meeting read and approved by membership. 3. Treasurers Report : September 1st checking account Balance was $63,056. September 30 checking account balance was $71,485. Major payouts for month were utilities, $4,760 Picnic expenses, $1,280 MMG insurance, , $4,441 Philadelphia Liability Insurance, $437 maintenance, $1,099 transfer to scholarship CD, $383 Tractor payment. Income was $21,531, which included dues, shelter donations and Clay Bird shoots. Scholarship on hand balance is $10,837. Club CD value is at $503. Membership approved Treasurers report. 4. Six new members sworn in at meeting. 5. Liability Insurance requirement changes this year discussed at length. Philadelphia Insurance is current carrier and will require Release – Indemnification – Hold Harmless agreement waivers to be signed by Members bringing spouse, children and or grandchildren to shoot or hunt on WFCCC properties, and by any Non-Member who is a guest shooting at Clay Bird and or Still Target Ranges. Release form to be reworded to include and type of Firearm or Archery equipment and will need to be reviewed by Club Legal Counsel when completed. Jim Osborn looking for copies of other Clubs forms before Lawyer contact for final review. 6. Use of Club Trap shoot equipment request by member and others read to open membership and motion made and vote taken which denied request. 7. The future of club was discussed as pertaining to younger members and a reason to visit club. Mike Strawderman Sr. proposed some type of Jungle Gym play area be installed. Jim Osborn asking for type and pricing in future before more discussion is held. 8. Dues collected since June 15th for 2022 memberships as of 10/5/21 - $63,990. Scholarship Raffle tickets sold - $3,545, New members for 2022 – 116 to date. Current 2022 memberships processed as of 10/5/21 is 1152. 9. 50-50 raffle at meeting - $48 to winner, $48 to scholarship. Winner donated all back to scholarship. 10. Annual Conflict of Interest Statements given to each Officer and BOD member at meeting to review and sign. All others to be mailed to BOD members not in attendance. 11. Trout stocking to be done at 10:30 am Saturday October 9, 2021 – 300 Rainbows. Lake water temp was 71 degrees and Dissolved oxygen at 10 ppm before meeting. 12. Derek Ketkic, DWR Conservation officer addressed all members. Updates on early and late deer season given. Notice that all deer, turkey and bear check-in is now on line or phone in – No More Check Stations, Bonus tags for deer must be obtained after 5th deer harvest by those who are eligible to hunt without a purchased license, and Bear Tags are not sold separately to those that are not required to purchase a big game license. It is Included! 13. Meeting adjourned for Chili Dogs, Chips, Pickles, Cookies and Drinks. Thanks to Belinda Heflin, Karen Tlumach and Scotty Brannon for the cooking and serving.

Winchester Frederick County Conservation Club, Inc. September 15, 2021 Meeting Minutes Officers present: Eric Heflin, Steve Hunt, Marshall Shiley, Rich Sankovich 1. Meeting opened with Prayer led by Eric 2. Secretaries minutes for August 18, 2021 membership meeting and August 22, 2021 Board Of Directors meeting read and approved by membership. 3. Treasurers Report : August 1st checking account Balance was $55,190. August 31 checking account balance was $62,725. Major payouts for month were utilities, $608 Insurance, $350 Winchester Star and facilities maintenance costs. Income was $11,161, which included dues, shelter donations and $1,176 from Clay Bird Shoots. $8000 was placed in a tax sheltered annuity from and for Scholarship fund and $790 deposited in scholarship fund. Scholarship on hand balance is $9736. Membership approved Treasurers report. 4. Six new members sworn in at meeting. 5. Picnic was reviewed. Attendance was at 144 which included 12 children. Auction netted $1333 of which $96 was slated for stocking stream on property. 50-50 at picnic was $186 to winner and $186 for scholarship. 6. Next trout stocking in lake will be October 9, 2021 at 10:30 to 11 am dependent on Lake Water Temperature being at 70 degrees or below. 7. Jordan Springs offered to cater the Club Picnic next year on September 4, 2022 for same price at $16 each with same menu. Voted and Approved. 8. Election vote held by membership at meeting. Jim Osborn asked to be placed on ballot as President and Eric Heflin offered to serve on Board of Directors in Jim Osborn’s spot. All One year Directors Re-Elected/Elected to serve as Two year Directors – Jeff Feltner, Bill Michael, Terry Feltner, Eric Heflin, Barbara Gamble and Gerald Hendricks. Jim Osborn – Pres., Marshall Shiley – VP, Rich Sankovich, Sec., and Steve Hunt – Treas. Elected into positions. Two Year directors Ken Corbett, Michael Collins, Ken Morris, Ducan Schofield, Donald Ramey and Kirk Gordon are now One year Directors. 9. Liability Insurance requirement changes this year discussed at length. Philadelphia Insurance is current carrier and will require Release – Indemnification – Hold Harmless agreement waivers to be signed by Members bringing spouse, children and or grandchildren to shoot or hunt on WFCCC properties, and by any Non-Member who is a guest shooting at Clay Bird and or Still Target Ranges. Release form to be reworded to include and type of Firearm or Archery equipment and will need to be reviewed by Club Legal Counsel when completed. Members only who shoot/hunt on property without spouse, child and or grandchild may not need to sign form, but may need to sign waiver stating their knowledge, awareness and need to sign form in future if status changes. In addition, Cub Scout Pack 45 and Gainsboro 4H clubs will need to be checked for liability insurance policies. Large picnic groups using property from Businesses will also need same. 10. Attorney contact by WFCCC President only discussed to allow contact by any WFCCC Officer with Prior approval by WFCCC President. Approved by membership vote. 11. Membership reminded that No Sunday Shooting rule expires end of day on September 30th and Sunday shooting at club can begin after October 1st. 12. Board of Director members at Club meeting given a package by Jim Osborn containing information on getting a new Club website built, maintaining it and automating an on line payment system using Credit cards and or Paypal. This will be discussed at future BOD meeting. 13. $500 was turned in by Jim Osborn/Mike Collins from Clay Bird Shoots. 14. Dues collected since June 15th for 2022 memberships - $48,470. Scholarship Raffle tickets sold to date - $3,500, New members for 2022 – 84 to date. Current 2022 memberships processed as of 9/14/21 is 911. Membership advised that an anonymous donor gave the Club a $500 check for the college scholarship fund at the Club picnic and was thanked profusely. 15. Members advised that last meeting for 2021 will be October 6th, 2021 and food will be served and Virginia Wildlife Resource Officer will be in attendance. 16. 50-50 raffle $37 to winner, $36 to scholarship. Winner donated all back to scholarship. 17. Meeting adjourned.

Winchester Frederick County Conservation Club, Inc. August 18, 2021 Meeting Minutes Officers present: Eric Heflin, Steve Hunt, Marshall Shiley, Rich Sankovich 1. Meeting opened with Prayer led by Eric 2. Secretaries minutes for July 21, 2021 read and approved by membership. 3. Treasurers Report : June 1 checking account Balance was $36,383. June 30 checking account balance was $55,190. Major payouts for month were $5,057 total for land loan, tractor payment, aerator pump, utilities and facilities cost. Land loan payment was $1400 and 97 acre parcel is paid off awaiting deed from bank. Income was $23,864 total from Dues, shelters and raffle ticket sales. $1231 transferred to scholarship CD. Treasurers report approved by membership. 4. Four new members sworn in at meeting. 5. Members asked to bring something to auction at picnic this September. Back room of building has auction items already donated. 6. Duncan Schofield recognized for building two new target frames for ranges and delivering to club prior to meeting. 7. August 21st is club workday from 9 am to 2 pm and food and drink will be provided. Menu will be pulled pork BBQ with sauce, buns, coleslaw and potato salad for those attending along with iced tea, water and soda’s. 8. Picnic again noted as September 5 with food served at 1 pm by Jordan Springs and as always, bring something to auction. 9. Next trout stocking in lake will be in October. 10. $600 was approved previously for some new tools to be used at Club. $475 spent to date. 11. BOD meeting to be held at Club on Sunday August 22 at 5:30 pm. Members reminded that if they wish to serve on BOD or and Officer for next year, that they should submit their names to Eric Heflin prior to September Club meeting/Election. 12. Sound barrier installs at rifle ranges. Work to install will be at 8/21/21 workday. 13. DWR early and late antlerless deer season for Frederick and Shenandoah counties this year and next discussed at length. DWR objective is to eradicate CWD spread. Most all Club members not in agreement with the extra 120 days of early and late antlerless deer season extension. Resolution presented and approved by membership to NOT allow any Deer hunting on Club property in both counties after regular deer season closes and late season starts in early January 2022 nor 2023. Signs to be purchased and installed at Frederick County and Shenandoah County Properties entry points at multiple locations and information posted on WEB site. 14. Discussion about Bag limits per day for deer harvested west of Blue Ridge Mountains. Some stated that the bag limit was UNLIMITED during the early and late antlerless only deer seasons in Sept. 2021 and Jan.-Feb.-March 2022. Research of regulations show that the bag limit per day is TWO on private lands in Frederick and Shenandoah counties. The regulations state that “the bag limit per day is unlimited in ALL CITIES AND TOWNS WEST of Blue Ridge” in the exception area of season bag limits for deer hunting. It does not state that any PRIVATE property in any COUNTY WEST OF BLUE RIDGE has a UNLIMITED BAG LIMIT. The regulations also state that the bag limits for Frederick and Shenandoah Counties is Two Deer per day and that each county has rules on EAB regulations before harvesting a second deer. In addition, if a hunter possesses DCAP, DMAP and DPOP permits, deer harvested with those permits do not count against any daily season bag limit. The outcome of this investigation is that the daily bag limit for hunters on private lands in our counties is two per day during early and late Antlerless seasons and that DWR regulations must be followed concerning those two deer as EAB regulations also apply during regular season bag limitations. 15. Members also reminded that current Club rule is ONE Antlerless/Doe allowed per year per member on Club owned property. 16. Deer harvest of Antlered Bucks on Club owned property discussed. Resolution proposed and adopted by membership that starting in Fall Deer season 2022, only Bucks/Antlered Deer which has at least 3 points on One side may be harvested on Club owned property. 17. Cub Scout Pack 45 letter of appreciation read to membership and a Thank You to them and their leadership/Joe Reger for a $100 donation from the Pack to the Club Scholarship fund. 18. Dues collected since June 15th for 2022 memberships - $37,550. Scholarship Raffle tickets sold to date - $2,478, New members for 2022 – 60 to date. Current 2022 memberships processed as of 8/17/21 is 729 19. Member request approved to build a free standing 3 target frame and install close to still target shooting area for outdoor practice for still target shooting. 20. Shenandoah county 43 acre parcel payments noted as $12,000 for 2022 and $20,000 final payment/payoff in 2023. These are lump sum payments made once per year on note to Ann Zirkle and there is no interest charged to us! 21. 50-50 raffle $41 to winner, $40 to scholarship. Winner donated all back to scholarship. 22. Meeting adjourned.

WFCCC Meeting minutes for July 21, 2021 1. Officers present: Steve Hunt, Marshall Shiley 2. Treasurer report: June 1 starting Balance $30,530, June 30 ending balance was $36,383. $10,560 deposited in checking account from shelters use, dues, soda machine, raffle ticket sales and credit card refund. $4,707 paid out for Land Loan, tractor payment, electric, utilities & facilities, mowing, fuel and scholarship CD transfer. Scholarship CD balance is $17,715 and Club CD Balance is $503. 97 acre Shenandoah Co. land loan balance with Bank of Clarke County is $1399. Membership approved report. 3. Secretaries minutes for June 2021 report was not read into record. 4. Discussion held on installation of the donated sheet metal/insulation panels at Rifle ranges for sound abatement. Attempt to install will be on August 21 Club work day if materials picked up. 5. Sara Murray, Luke Brumback and Sam Brumback – winners of the Mac Tlumach 2021 Conservation scholarships attended meeting to receive their $500 award checks. 6. New Business: As of 7/19/21, 30 new members have joined the club, 545 memberships have been processed since June 15 for 2022 membership year, $26,495 in dues have been collected, and $1967 in Raffle Tickets sold. 7. New aerator pump for underwater compressed air delivery to our lake was purchased to replace failed unit. Cost was $737 8. 50-50 raffle was held with $28 to winner and $28 to scholarship. Winner donated it all back to scholarship.

If you are interested in how the facilities of the club are being used, go to almost the bottom of the Home page to find out. The data also reports on any Deer Harvest Data submitted by our members. I will continue to update the Club Usage data by-weekly as time allows when membership cards are processed!

Rich Sankovich - WFCCC Secretary

Winchester Frederick County Conservation Club, Inc. June 16, 2021 Meeting Minutes Officers present: Eric Heflin, Steve Hunt, Marshall Shiley, Rich Sankovich 1. Meeting opened with Prayer led by Eric 2. Secretaries minutes for May 19, 2021 read and approved by membership. 3. Treasurers Report : May 1 checking account Balance was $36,638. May 31 checking account balance was $30,529. Major payouts for month were $400 for web site renewal, $250 for WFCCC federal tax filing, Land payment $1994, $2556 for Trap shooting clay birds, Shenandoah Co. property tax $143, $399 for grounds maintenance, $1190 to Piccadilly printing, $383 for tractor payment, $454 to Pat-Trap for repair parts, and $342 for electric billing. Club CD balance at $502, Scholarship CD balance at $16,985, Land loan balance at $3,371 Due to payoff in July. $2188 was deposited with $1788 from shoots, $300 in dues and $100 from shelter use. Treasurers report approved by membership. 4. Members asked to please sell raffle tickets to support Scholarship’s. 5. Members asked to bring something to auction at picnic this September. Also noted was fact you can designate the proceed of items at auction to be used for scholarship support as opposed to general fund. 6. August 21st is club workday from 9 am to 2 pm and food and drink will be provided. Menu will be pulled pork BBQ with sauce, buns, coleslaw and potato salad for those attending along with iced tea, water and soda’s. 7. Roof replacement on large shelter to happen this summer. Bandstand building has been demolished. Thanks Marshall and Eric. 8. Next trout stocking lake will be in October. 9. Shot up PVC pipe found at pistol range. Members reminded paper targets only on ranges and clean up your mess. 10. Sound barrier to be placed at rifle ranges. Terry Feltner has two insulated metal panels to bring out, be cut down and installed with some posts to act as a barricade to the sounds to lessen shot sounds down at lake. To be continued! 11. 50-50 raffle $27 to winner, $26 to scholarship. Winner donated all back to scholarship. 12. Meeting adjourned.

WFCCC May 19, 2021 Meeting minutes Officers present – Eric Heflin, Steve Hunt, Rich Sankovich, Marshall Shiley 1. Meeting opened with prayer led by Eric Heflin 2. Secretaries minutes from April 21, 2021 meeting read and approved by membership. 3. Treasurers report: April 1, 2021 checking account balance $36,994. April 30 end of month balance $36,638. Major payments made included land loan $1994, Tractor payment $384, Orndorffs Trout stocking payments - $1345 and $998, $685 paid to Winchester Printers for membership renewal cards and tickets, and $595 for Still target shoot targets , $195 was spent on Easter Egg hunt April 3rd, $728 paid for utilities, trash and Johnny Blue. $6,026 for dues and shoots deposited, Scholarship CD balance $16,937, Club CD balance - $503, Land Loan balance - $5,338. Membership approved report. 4. One new member were sworn in at the meeting 5. Club Picnic set for September 5, 2021 – food served at 1 pm by Jordan Springs. Set up to begin at 9 am that day and any volunteers are welcome. Cost is $8 per adult and children 8 and under eat free. 6. Motion made and carried to invest $8000 from scholarship CD in to a Tax Sheltered annuity for a Five year period paying up to 2.7% interest as opposed to the .25% interest CD is currently earning. 7. Workday at club set for August 21, 2021 starting at 9 am and ending at 2 pm. Lunch and beverages provided. Bring string trimming, loppers, gas blowers and work gloves. Target back boards for ranges may also be fabricated that day. 8. Marshall Shiley donated and installed a Heat pump HVAC system for the clubhouse to help provide additional heating and avoid freeze up over the winter months! Thanks Marshall! 9. Jeff Feltner turned in $1788 from Still Target shoots! Thanks Jeff! Jeff also stated there will be a Still Target shoot at Club one time per month over this summer on a Saturday – schedule to be announced once we obtain the #9 shot shells needed to run this shoot. 10. Trap shoots have started with first 5 scheduled for Friday evenings at 6pm and will be moving to Thursday nights on June 17. Come out for some fun. 11. Membership approved the purchase of around $600 worth of needed tools for facility maintenance. We lack post hole diggers, wheel barrows etc. to name a few. 12. The Club website has been renewed for another two years at a cost of $400 and our domaine name was renewed for free for next 3 years. 13. The lake condition was discussed as dissolved oxygen level fell into the 6-8ppm range when tested May 19. The air compressor aeration system plug was found detatched and re-plugged in. One of the Clubs top floating aeration units will also be installed in lake as a backup during the coming week. 14. Membership update – 1435 members as of 5/15/21 and dues collected total at $88,320 since June 15, 2020 for the 2021 memberships new/renewed. 409 of the members were New, or Renewing members who forgot to pay last year. 237 members from 2020 did not renew for 2021 membership. 2021 Membership closed as of May 15, 2021, and 2022 membership will open for new and renewal as of June 15, 2021. 15. 50-50 raffle $32 to scholarship fund, $33 to winner. 16. Meeting adjourned

WFCCC April 21, 2021 Meeting minutes Officers present – Eric Heflin, Steve Hunt, Rich Sankovich, Marshall Shiley 1. Meeting opened with prayer led by Eric Heflin 2. Secretaries minutes from March 17, 2021 meeting read and approved by membership. 3. Treasurers report: March 1, 2021 checking account balance $47,759. March 31 end of month balance $36,993. $12,000 payment made on 43 acre Zirkle Property, Land payment on loan $1994, Tractor payment $384, Orndorffs Trout payment - $998, $233 for Knifes for Scholarship raffle, $639 paid for utilities, trash and Johnny Blue. $2200 for dues deposited, $2816 for Shoots and Shelter donations deposited. Scholarship CD balance $16,875, Club CD balance - $502, Land Loan balance - $7295. Membership approved report. 4. Seven new members were sworn in at the meeting 5. Club Picnic set for September 5, 2021 – food served at 1 pm by Jordan Springs. Set up to begin at 9 am that day and any volunteers are welcome. Please bring an item or two for auction, No electronics or junk please! Cost is $8 per adult and children 8 and under eat free. 225 meals to be ordered at cost to club of $16 each. Bingo after auction as well as chilled watermelon. All shooting ranges closed that day. All drinks provided with meal. Bring a lawn chair if you want for auction or picnic seating. 6. Easter Saturday April 3rd Trout Derby and Easter Egg hunt went well this year. Lots of kids and adults at lake for the opener and 35+ children for the egg hunt. $200 of cash coupons were in the Easter eggs and over $200 was spent on Free Fishing Tackle Raffle items for the under 12 children at the lake. Lots of smiles were seen and thanks given to the club for the outings that day. A Bald Eagle was spotted fishing at the lake before the event began! 7. Large open Shelter repair quotes - $18,520 for a standing seam metal roof with a 50 year life, to repair roof to meet building code slope, place a new 2 x 6 facing board for gutter attachment, repair roof sag, and reinstall gutters. $14,404 to do same repairs, but install 30 year architectural shingles. Membership voted and approved the Standing seal metal rood quote. 8. Small Band shelter repair quote - $3447 roof, structural repairs etc. Membership voted to dismantle and remove this shelter as it has not been used but once in past 12-15 years. 9. Follow up made with Shenandoah County on installing some type of building on property owned there. Property would have to be rezoned, minimal acreage to be determined, Electric, Water, Sewer and building installed and a tax levi established. Membership decided not to pursue at this time. 10. Scholarship Raffle and annual Funding. Discussion and Motion to change to having the Scholarship fund self supporting moving forward to cover costs of prizes and raffle tickets that was costing $1250 to $1300 annually from the Club general fund. Membership voted and approved that the scholarship program will be self funding moving forward with the support coming from Raffle ticket sales, donations, designated from picnic auctions, and meeting and picnic 50-50 raffles. 11. Scholarship CD fund discussed – Bank CD only paying 0.25% on balance. The state of Virginia allows non-profit organizations to invest in Tax sheltered annuities that are currently paying 2.7 to 3.2%. Three providers will be researched for term limits and annual percentage rate paid and reported back to membership to possibly invest 75-80% of current Scholarship CD fund balance. 12. The statements on WEB site, News letter and Rules/Reg page for the Club were read to the membership. As each was different and the marketing/makeup of new tree stands, blinds, ladder stands has changed, a new club rule statement was presented to membership to update all 3 areas and pages. The club membership voted to adopt the following statement to be placed on Newsletter/Web Site and Rules/Reg page: No wooden/metal tree stands or ladders, manufactured wood/plastic or metal blinds, for hunting of any kind, are permitted on any Club Owned or Club Leased Land. 13. Tree limb reported on power line from pole to Electric meter at lake shelter. Electric company will be called to remedy. 14. Discussion over noise from Rifle shooting ranges as an annoyance to fisherman at lake. Discussion will continue as to planting some fast growing trees or installing some type of wooden barricade on lake facing side of shelters to reduce/redirect and or absorb rifle noise transfer. 15. Membership update – 1428 members as of 4/17/21 and dues collected total at $88,020 since June 15, 2020 for the 2021 memberships new/renewed. 16. Member made presentation to Club on Elk population in Virginia and viewing of same. DWR to issue 6 permits for hunting Elk in Virginia in 2021 and some will be by lottery to hunters in State. Possible cost of $10 for lottery registration. Go to DWR website to learn more about the Elk Herd location, viewing and management. 17. Some discussion concerning Scholarship applications among the 10 high Schools in membership area. Estimate of 2000+ students, 13 applications received for 2021 from 5 of 10 schools, dollar amount and number of Club scholarships and how to encourage more participation for applying. Winchester Star published in Club/Community News for 15 weeks in a row, the scholarship opportunity at no charge to club. More discussion in future as to how to reach a broader audience and encourage more applications. 18. Scholarship review committee spent entire meeting time and more reviewing scholarship applications and four $500 college scholarships will be awarded again this year. Thanks to our committee – Marshall Shiley, Barbara Gamble, Ken Morris and Gerald Hendricks. 19. Jeff Feltner turned in $1451 at meeting from Still Target Shoots. Thanks to Jeff for all his work and dedication to this club fundraiser. 20. 50-50 raffle $31 to scholarship fund, $31 to winner. Winner donated all back to Scholarship fund. 21. Meeting adjourned

WFCCC March 17, 2021 Meeting Minutes Officers present: Eric Heflin, Rich Sankovich, Steve Hunt

1. Meeting opened with prayer led by Eric Heflin 2. Secretaries report – Minutes of October 6, 2020 read and approved by membership. 3. Treasurers Report: Feb. 1, 2021 Checking account balance was $53,423, month ending balance was $47,759. Land Loan payment was $1994, Tractor loan payment was $384, Envelopes and mailing labels was $1022, and all utility bills paid. Club CD balance is at $502, Scholarship CD balance is $16,808 and Land Loan balance for Shenandoah Co. 97 acre parcel is $9,247. Membership approved Treasurers report. 4. Land use forms for forested land submitted to Shenandoah Co. and expect taxes to be reduced from $2500+/- to less than $500 yearly. 5. Trac phones now in use for emergencies located at shooting range and old club house is saving club $1200 yearly that was being paid for the Verizon Phone that seemed to work half of the time. Thanks to Steve Hunt! 6. Land Grant – Wonders of Wildlife $500 grant money received for club use for fish stocking due to Kirk Gordon’s submission for club. Thanks Kirk! 7. Jeff Feltner turned in $2266 from Winter still target shoots and Eric Heflin turned in $550 from shelter use. Thanks Jeff and Eric for managing both! 8. Mike Collins to start Thursday night trap shooting in April, but is awaiting availability of Clay Bird supply as well as 12 gauge shotgun shells used to support. The shotgun shells are getting tough to find in quantity at this point. Membership authorized Mike to spend up to $3000 to purchase both Claybirds and Shotgun shells for resale at matches to support these events. 9. Discussion about current scholarship fund CD total amount and continuation of club support annually paying for the costs of raffle ticket printing and the prizes given away at $1200 to $1300 yearly. Suggestion made to have the scholarship be again self supporting via ticket sales and donations to cover expenses as well as take excess money from scholarship CD and place in a guaranteed fund that would give 2.7 to 3.1% interest annually over the 0.25% from the bank CD the money currently resides in. Discussion to continue at future meeting(s). 10. Scholarship Raffle prizes discussed and decided to keep same amounts and prizes for the 2021 raffle drawing. 11. Trout stocking noted for 3/13/21 @300 each, 4/1/21 @400 each and 4/30/21 at 300 each. Fall stocking of 300 trout TBD at later date. Lake is closed from Sunday March 28 to April 3rd, 2021 at opening at 12:30pm for kids 12 and under and all others at 1:30pm. Easter EGG hunt will start at 3 pm for 3 age groups of children 12 and under. Announcement of Easter Saturday Trout Rodeo and Easter Egg Hunt to be published in Club News in Winchester Star. Members alerted that price of stocked trout for 300 was $996 delivered with tax to the club last week and the club will spend Close to $4400 this year on trout stocking. 12. Members re-alerted that the cost for dues is going up for the Year 2022 members. The over age 65 dues renewal after June 15, 2021 will be $35, and age 18 to under age 65 dues renewal will be $65 after June 15th, 2021. The new member cost for Dues/Joining the Club will remain at $100 for 2022 membership year. 13. Eric addressed members at meeting with the news of the passing of Jackie Roberts, long term Board of Director member of club. Vote taken and approved to honor Jackie by having his name added to the Honor Roll Plaque at club for his outstanding service to the club over the years. 14. Club member workday set for August 21, 2021, starting at 9 am and ending at 2 pm. This will involved buildings and grounds cleanup, weed-whacking, target building, and possibly some picnic table building or kit assembly as several of our tables have somewhat disintegrated. Food & Drink will be served and Menu will be discussed prior to workday. 15. Quote to re-survey the 460 acre main club property boundary edges off of Siler Road obtained. Instruction was to quote the survey and re-marking all sides of land on 250-300 foot centers. Quote received was $16,000. 16. Annual Club membership/family picnic discussed and approved to schedule for Sunday September 5th, 2021. Jordan Springs Market being checked with for availability to cater. Food to be served, not buffet! Cost to be $8 per person with children under 8 years of age free. Eric checking on Jordan Springs availability and cost per meal to Club. Menu to be the same as in past with the Mac-N-Cheese addition – 225 meals to be ordered. 17. Current membership for 2021 since June 15th, 2020 enrollment start is 1383 members with $83,520 in dues collected. 2021 membership period will end on May15, 2021 and re-open for Renewals and New members on June 15, 2021. 18. Mac Tlumach Conservation Scholarship Applications are due to Club by Friday, April 16, 2021 and will be reviewed by committee at April 21st, 2021 Club meeting. Winchester Star has been publishing this in Club News section of paper since first week in January 2021 at no charge to Club. 19. Discussion that firewood will be needed for next winters club house to be used during Winter Still target shoots. Also discussed was in lieu of fire wood, stove and flue maintenance, that replacing of electrical controls and addition of an in line electrical duct heater might be a better option. This will be pursued via our HVAC specialist upon his return. 20. Scholarship 50-50 raffle - $36 to Club and $37 to winner – Winner donated $30 back to scholarship. 21. Meeting adjourned. 22. Note: A quote needs to be obtained for electrical upgrade and repair of our lake shelter Electrical panels and interior ceiling. 23. Note: A quote needs to be obtained from inspection and repairs needed to structure and or roof and guttering at main large outdoor shelter.