Winchester Frederick County Conservation Club Inc

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March 2021 Club Meeting Minutes

Posted by Rich Sankovich on March 23, 2021 at 8:00 AM Comments comments (0)

WFCCC March 17, 2021 Meeting Minutes Officers present: Eric Heflin, Rich Sankovich, Steve Hunt

1. Meeting opened with prayer led by Eric Heflin 2. Secretaries report – Minutes of October 6, 2020 read and approved by membership. 3. Treasurers Report: Feb. 1, 2021 Checking account balance was $53,423, month ending balance was $47,759. Land Loan payment was $1994, Tractor loan payment was $384, Envelopes and mailing labels was $1022, and all utility bills paid. Club CD balance is at $502, Scholarship CD balance is $16,808 and Land Loan balance for Shenandoah Co. 97 acre parcel is $9,247. Membership approved Treasurers report. 4. Land use forms for forested land submitted to Shenandoah Co. and expect taxes to be reduced from $2500+/- to less than $500 yearly. 5. Trac phones now in use for emergencies located at shooting range and old club house is saving club $1200 yearly that was being paid for the Verizon Phone that seemed to work half of the time. Thanks to Steve Hunt! 6. Land Grant – Wonders of Wildlife $500 grant money received for club use for fish stocking due to Kirk Gordon’s submission for club. Thanks Kirk! 7. Jeff Feltner turned in $2266 from Winter still target shoots and Eric Heflin turned in $550 from shelter use. Thanks Jeff and Eric for managing both! 8. Mike Collins to start Thursday night trap shooting in April, but is awaiting availability of Clay Bird supply as well as 12 gauge shotgun shells used to support. The shotgun shells are getting tough to find in quantity at this point. Membership authorized Mike to spend up to $3000 to purchase both Claybirds and Shotgun shells for resale at matches to support these events. 9. Discussion about current scholarship fund CD total amount and continuation of club support annually paying for the costs of raffle ticket printing and the prizes given away at $1200 to $1300 yearly. Suggestion made to have the scholarship be again self supporting via ticket sales and donations to cover expenses as well as take excess money from scholarship CD and place in a guaranteed fund that would give 2.7 to 3.1% interest annually over the 0.25% from the bank CD the money currently resides in. Discussion to continue at future meeting(s). 10. Scholarship Raffle prizes discussed and decided to keep same amounts and prizes for the 2021 raffle drawing. 11. Trout stocking noted for 3/13/21 @300 each, 4/1/21 @400 each and 4/30/21 at 300 each. Fall stocking of 300 trout TBD at later date. Lake is closed from Sunday March 28 to April 3rd, 2021 at opening at 12:30pm for kids 12 and under and all others at 1:30pm. Easter EGG hunt will start at 3 pm for 3 age groups of children 12 and under. Announcement of Easter Saturday Trout Rodeo and Easter Egg Hunt to be published in Club News in Winchester Star. Members alerted that price of stocked trout for 300 was $996 delivered with tax to the club last week and the club will spend Close to $4400 this year on trout stocking. 12. Members re-alerted that the cost for dues is going up for the Year 2022 members. The over age 65 dues renewal after June 15, 2021 will be $35, and age 18 to under age 65 dues renewal will be $65 after June 15th, 2021. The new member cost for Dues/Joining the Club will remain at $100 for 2022 membership year. 13. Eric addressed members at meeting with the news of the passing of Jackie Roberts, long term Board of Director member of club. Vote taken and approved to honor Jackie by having his name added to the Honor Roll Plaque at club for his outstanding service to the club over the years. 14. Club member workday set for August 21, 2021, starting at 9 am and ending at 2 pm. This will involved buildings and grounds cleanup, weed-whacking, target building, and possibly some picnic table building or kit assembly as several of our tables have somewhat disintegrated. Food & Drink will be served and Menu will be discussed prior to workday. 15. Quote to re-survey the 460 acre main club property boundary edges off of Siler Road obtained. Instruction was to quote the survey and re-marking all sides of land on 250-300 foot centers. Quote received was $16,000. 16. Annual Club membership/family picnic discussed and approved to schedule for Sunday September 5th, 2021. Jordan Springs Market being checked with for availability to cater. Food to be served, not buffet! Cost to be $8 per person with children under 8 years of age free. Eric checking on Jordan Springs availability and cost per meal to Club. Menu to be the same as in past with the Mac-N-Cheese addition – 225 meals to be ordered. 17. Current membership for 2021 since June 15th, 2020 enrollment start is 1383 members with $83,520 in dues collected. 2021 membership period will end on May15, 2021 and re-open for Renewals and New members on June 15, 2021. 18. Mac Tlumach Conservation Scholarship Applications are due to Club by Friday, April 16, 2021 and will be reviewed by committee at April 21st, 2021 Club meeting. Winchester Star has been publishing this in Club News section of paper since first week in January 2021 at no charge to Club. 19. Discussion that firewood will be needed for next winters club house to be used during Winter Still target shoots. Also discussed was in lieu of fire wood, stove and flue maintenance, that replacing of electrical controls and addition of an in line electrical duct heater might be a better option. This will be pursued via our HVAC specialist upon his return. 20. Scholarship 50-50 raffle - $36 to Club and $37 to winner – Winner donated $30 back to scholarship. 21. Meeting adjourned. 22. Note: A quote needs to be obtained for electrical upgrade and repair of our lake shelter Electrical panels and interior ceiling. 23. Note: A quote needs to be obtained from inspection and repairs needed to structure and or roof and guttering at main large outdoor shelter.

WFCCC January - February Club updates

Posted by Rich Sankovich on March 7, 2021 at 9:00 AM Comments comments (0)

WFCCC Secretary & Treasurers Report January & February 2021

1. Winchester Star has been publishing once per week at no charge, in Club news section of paper, the WFCCC scholarship details sent to them early January 2021. They were asked to publish once and for some unknown reason continue to do so weekly. 2. No communication has been received from Frederick Co. or Shenandoah Co. Treasurers Offices concerning approval of land use documentation filed for abatement or restricted WFCCC property taxes. 3. Four additional requests have been received by mail from College Bound Seniors for scholarship applications and replied to. 4. Jackie Roberts, WFCCC Director passed away on February 13, 2021 and our Treasurer is to make a memorial contribution to the College scholarship fund at Jackie’s church in lieu of Flowers for a service per family request. 5. Trout Stocking has been set up for Saturday March 13th at 10 am, the week before Easter for 4/3/21 Easter Saturday Trout Opening event at Club, and also on Friday April 30th at 10 am. The Club lake is closed from March 28th until Saturday April 3rd at 12:30 pm. 6. 1500 pre-stamped #10 US Postal envelopes along with 2750 return and mailing address labels have been picked up in preparation of annual club newsletter/renewal mailing in June. Progress is being made applying the labels to the envelopes. 7. WFCCC membership roll currently has 1373 members on it, and $82,520 has been collected in dues since June 15, 2020 for the 2021 memberships. Last year, membership total at June 15th mail-out was 1291 and $75,920 in dues was collected for entire 2020 membership year. I expect that we may top 1400 members before the May 15, 2021 cut-off date for 2021 memberships which may bring our dues collection in over $85,000 for 2021 membership year. 8. Six of the 2021 Club members as published in Winchester Star Obituaries have passed away since June of 2020. 9. Treasurers Reporting – Checking account Balance as of 1/1/21 was $50,728. Checking account Balance as of 2/28/21 was $47,759. Dues and shoot money deposited was $7,370 while bills paid was $10,340 for that period. Bank of Clark Co. Land Loan balance as of 3/2/21 is $9,247 and Scholarship CD value is $16,808. Club CD balance is $502.

WFCCC December 2020 and Year end updates

Posted by Rich Sankovich on January 9, 2021 at 8:20 AM Comments comments (0)

WFCCC Report/Update for December and Year end 2020 As of January 5, 2021 1. Treasurers report: Checking account Balance 12/1/20 - $50,427 Checking account Balance 12/31/20 - $50,728 Major income - $3,900 dues Major payouts - $1994 land payment, $400 Unimin Lease, $384 tractor payment. Shen Valley Electric, Johnny Blue, Republic trash all paid. Club CD Balance - $501 Scholarship CD Balance - $16,807 Land Loan Balance - $13,111 2. Secretaries Report: $78,420 in dues collected to date since 6/15/20 1331 members currently on role, which is 40 more than end of 2020 membership enrollment period. 309 are new members. 3. As of January 4, 2021, all 10 High Schools in our membership have been sent the “Mac Tlumach Conservation Scholarship” application form. In addition, the information on the scholarship was published in the Winchester Star in the Club News section in January 5, 2021 edition. 5. Kirk Gordon applied, and WFCCC received a $500 grant from National Hunting and Fishing Day Group – LIVE IT! The grant has conditions to be satisfied and published if we are to receive it again, and will need to be discussed at first club meeting in March 2021. 6. The Land Use for Forestry form was filed and fee paid for our Shenandoah Co. properties to avoid the major property tax billing in early December. We do not know if it has been approved yet, and the property taxes are close to 7 times higher in that county if not approved. The Form MUST be FILED YEARLY before 12/5 each year and is not mailed out. You must appear in person to retrieve form, fill out, pay filing fee and submit. 7. The Triennial(every 3 years) request form to retain Non-Taxable property status for all of our WFCCC Frederick Co. Properties was sent to Frederick County Commissioner of Revenue in early December 2020. We are still awaiting a ruling by that office of our status.(edited to change Triennial from 10 year to 3 year timespan)

WFCCC October/November 2020 Updates

Posted by Rich Sankovich on December 6, 2020 at 5:20 PM Comments comments (1)

WFCCC Secretary/Treasurer Report October/November 2020 1. October 2020 – checking account ending balance was $54,007, with bills totaling $4,615 and income at $14,179, which included dues, shoots, soda machine and raffle. $515 was transferred from Checking account to Scholarship CD. Current Club CD balance was $501 and Scholarship CD balance at $16,785. Land Loan Balance was $16,939. Major payouts during October were for Land Loan, Trout stocking and tractor payment. 2. November 2020 – checking account ending balance was $50,427, with bills totaling $9,552 and income at $5,973, which included dues and soda machine. $20 was transferred from Checking account to Scholarship CD which is currently valued at $16,806. Club CD Value is at $501. Land Loan balance was $15,031. Major Payouts for November were $1994 land loan, $3292 for Fish wagon, $384 for tractor payment and $2,355 for Property Taxes for Shenandoah County land. 3. The two new Trac phones have been installed at Club for emergency 911 use. One at Clubhouse and one at Pistol shooting range. 4. The Fish Wagon delivered our order on November 18 and Marshall, Kirk, Steve and Rich hauled all the buckets up to lake and dumped them in. Water was 48 degrees that day and dissolved oxygen in lake at 10-12ppm. A walk around lake on 12/4/20 showed one dead minnow, so it looks good at this point for our fish survival. 5. The Main sign up at our shooting ranges has blown over and the feet/timber basically rotted and the wind blew it down. 6. Jeff Feltner replaced the Flue stack off of our chimney in the center of the Clubhouse. He has started the 12 ga. Still target shoots I believe on November 28 at our clubhouse. 7. The annual notice for the Mac Tlumach Conservation Scholarships to all 10 High School’s in our membership area will be sent to their respective Guidance Departments during the first week of January 2021. In addition, the information will also be published in the Winchester Star newspaper community bulletin board/club news sections also for High Schools/Private Schools and Home Schooled Seniors to apply. Interesting note is during 2020, even after publishing for Private, and Home Schooled Seniors, we did not receive one application from either. 8. If you did not notice the $2,355 property tax paid to Shenandoah County on our properties there, here is an update. We lost our Forested Land Use exemption as of December 6 or 9, 2019 because of failure to file for the Forested Use Exemption for 2020, which we have since found out must be filed annually on or before December 5th each year. We did not receive any property tax billing for first half 2020 because Shenandoah County only updates their records once per year, so the billing received for our Taxes due by December 5th, 2020 was for a full year with no reduction for Forested Land Use and also included penalty for failure to pay the First Half 2020. We also found out that they do not and will not rebill a property tax bill once sent. So with all that said, the bill which should have been a $370 total for the year was $2,355. We are currently trying to file a 2020 Forested Land Use exemption form by Monday December 9th and Steve Hunt will be in Woodstock at the Government Building at 8 am to try to fill out and file for those two properties for a 2021 tax relief. As they do not send the forms out or have them on line to download and print, I am hopeful as I write this report of Steve Hunt being successful. 9. The Triennial (every 3 years) request from WFCCC to the Frederick Co. Commissioner of Revenue – Seth Thatcher, was sent in to Frederick Co. requesting that our Non-Profit/Non-Property Tax paying position be ratified for another 3 year period as required by Frederick County Va. Rules. We await word from the Commissioners office as to our status for 2021 to 2024 which should be available after December 16, 2020. As we currently have properties in land, buildings, improvements and tractors valued over $1.75 million in Frederick Co., a property tax levi on the club would undoubtedly cause a major increase in dues, shoots cost, rental donations etc. to cover that increase in payouts. 10. The current membership statistics are as follows – as of 12/1/20, we have 1293 members on the role and have collected $74,620 in dues for 2021 membership year since June 15, 2020. Our total college raffle ticket sales money was $3223, and we took in additional donations and the raffle at last yearly meeting of $508 in proceeds. Total deposited in Scholarship CD fund this year was $3731

October 7, 2020 WFCCC Meeting Minutes

Posted by Rich Sankovich on October 8, 2020 at 2:40 PM Comments comments (0)

Winchester Frederick County Conservation Club, Inc.

Minutes from October 7, 2020 Membership Meeting

Officers present: Eric Heflin, Steve Hunt, Marshall Shiley, Rich Sankovich 1. Meeting opened with prayer led by Eric Heflin 2. Minutes of September 16, 2020 membership meeting read and approved by membership. 3. Treasurers report: As of October 1, 2020 there is $44,443 in checking account, $16,269 in Scholarship CD, One Club CD valued at $501, and Principle Balance on 97 acre land loan was $18,840. Major payments made in September were $1994 on Land Loan, $384 on Tractor Loan, $350 to Winchester Star, $550 for Scholarship raffle prizes, $1,295 to MMG Property Insurance. Major income deposited into checking account was $20,812, which was for dues, shoots and raffle ticket sales money. $1055 in raffle ticket sales/donation was transferred from Checking account into Scholarship CD account. All other utility, facilities services and supplies bills were also paid. Membership approved report. 4. Four new members were sworn in to Club. 5. $569 turned in from Trap shoots. – Thanks to Mike Collins and Jim Osborn for all their work running the Clay Bird shoots this past year. The Clay bird shoots will begin again in April 2021 on Thursday nights at 6:30 pm. 6. Lake conditions reported on as good with 10-12 ppm PPM dissolved Oxygen, water temp at 66 degrees. Membership advised that 300 Trout will be stocked on October 8, 2020 at 10 am and fishing can begin immediately. 7. Emergency Phones have been installed at Shoot range and Club house. You must break glass, pull out track phone, hit button to turn phone on and then dial 911. The phones are for emergencies at club and will only allow a 911 call. These phones/case and charger cost around $150 one time and replace the Verizon phone at Clubhouse which was costing club $1300 yearly. 8. Discussion held on property boundaries, posting and possible liability. Concerns raised from some members that they could not identify the west, north and east boundaries of main property. Membership assured that WFCCC boundaries were posted a few months back, that our neighbors all have Posting signs facing our property boundary and that our signs are on the outward side of our property, so that you need to look a little harder for the signage that is on the trees. 9. Scholarship raffle conducted for multiple prizes at the meeting for items donated by Kirk Gordon and Jim Osborn. The raffle raised $287 from members present all of which was designated for the WFCCC Scholarship fund. 10. Noted that Arkansas Pond Stockers will be at Club on 11/18/20 to stock our lake with Crappie, Catfish, Largemouth Bass, Red Ear Sun Fish, Blue Gills and a few thousand minnows. 11. As of 10/7/20 - $62,890 in dues collected for 2021 and $3203 in raffle tickets sold. 1157 Renewals/New for 2021 with 179 that are new members. 12. Derek Keckic – DWR conservation officer addressed meeting with information on game laws and CWD testing this year. There are no mandatory days for Deer testing this year in our membership areas. There are still refrigerated units located in Frederick Co. for head collection and testing which is voluntary. There is a refrigeration unit, paperwork and plastic bags for your deer head located on porch of Clubhouse if you would like to have it tested. Several local deer processors are also contracted to save and turn in head’s of deer to DWR Biologists for testing. 13. Meeting adjourned.

September 16, 2020 WFCCC Meeting minutes

Posted by Rich Sankovich on September 20, 2020 at 9:00 AM Comments comments (0)

Winchester Frederick County Conservation Club, Inc.Minutes from September 16, 2020 Membership Meeting

Officers present: Eric Heflin, Steve Hunt, Marshall Shiley, Rich Sankovich

1. Meeting opened with prayer led by Eric Heflin 2. Minutes of August 18, 2020 membership meeting read and approved by membership. 3. Treasurers report: As of September 1, 2020 there is $31,373 in checking account, $15,714 in Scholarship CD, One Club CD value was $500, and Principle Balance on 97 acre land loan was $20,640 with over $50,000 paid on principle using Club CD’s proceeds. Major payments made in August were $1994 on Land Loan, $384 on Tractor Loan, $608 for Officers & Directors Insurance, $3560 to Philadelphia Liability Insurance. Major income deposited into checking account was $14,464, which was for dues, shoots and raffle ticket sales money. $525 in raffle ticket sales was transferred from Checking account into Scholarship CD account. All other utility, facilities services and supplies bills were also paid. Membership approved report. 4. Eleven new members were sworn in to Club. 5. Two Hats, Knife and bag donated by Kirk Gordon for auction to be raffled off at October meeting along with Knives donated by Jim Osborn. 6. $527 turned in from Trap shoots. 7. Lake conditions reported on as good with 8-9 ppm PPM dissolved Oxygen and new aeration system running 4 times daily in two hour increments. Membership advised that 300 Trout will be stocked on October 8, 2020 at 10 am and fishing can begin immediately. 8. Members voted on Two year Directors from seven applicants, and also voted to accept same officers as 2020 for Club as no one stepped forward to be included in voting. 9. Cub Scout Pack 45 asked permission and was voted on by membership as being OK to meet in our buildings. They will meet every other Tuesday 6:30 to 7:30 pm year round. 10. Discussion held concerning hunting on property while shooting ranges are in use. Members reminded that lower 30 acres of property where all range are at is a No Hunting area and hunting is allowed from ridge top above ranges and lake during the hunting seasons. 11. Discussion held concerning a Tree stands and other stands that were abandoned by owner on Club Property being removed. Person and members reminded that the rules in effect for many years were “No permanent tree stands” and if left on property, are considered abandoned. Tree stands must be in and out same day per Club rules, and this rule has been mentioned at most every meeting leading into hunting season for years. 12. As of 9/16/20 - $50,080 in dues collected for 2021 and $3071 in raffle tickets sold. 944 Renewals/New for 2021 with 148 that are new members. 13. Scholarship Raffle drawing held – Winners as follows: Vincent Poling – Collectors edition knife and case, Thomas Coates II - $100, Joan Robey - $100(donated back to scholarship fund), Elwood Patterson - $150, George Luttrell - $300. Collectors Edition knife and case present to Terry Feltner for selling over $400 in raffle tickets 14. Short presentation to membership of 3 new policies and a statement for Officer & Directors. The Policies were for Document retention & destruction, Whistleblower, and Conflict of Interest, and required by the Federal Government to have for Non-Profit organizations. The 3 policies and Statement were voted on and approved by more than 2/3 membership present to become an addendum to WFCCC Constitution and By-Laws effective immediately. 15. Noted that Darryl Feltner donated $100 to scholarship fund – Thanks Darryl! 16. Meeting adjourned.

August 2020 Club meeting minutes

Posted by Rich Sankovich on September 13, 2020 at 3:40 PM Comments comments (0)

Winchester Frederick County Conservation Club, Inc. Minutes from August 19, 2020 Membership Meeting

Officers present: Eric Heflin, Steve Hunt, Marshall Shiley, Rich Sankovich

1. Meeting opened with prayer led by Eric Heflin 2. Minutes of July 15, 2020 membership meeting read and approved by membership. 3. Minutes of Board of Directors meeting August 16, 2020 read and approved by membership. 4. Treasurers report: As of August 1, 2020 there is $25,911 in checking account, $14,688 in Scholarship CD, Six Club CD’s value was $51,903, and Principle Balance on 97 acre land loan was $73,553. Major payments made in July were $1994 on Land Loan, $384 on Tractor Loan, $930 to Piccadilly Printers and $970 for new compressed air lake aeration system. Major income deposited into checking account was $13,638 which was for dues, shoots and raffle ticket sales money. $1616 in raffle ticket sales was transferred from Checking account into Scholarship CD account. Membership approved report. 5. Ten new members were sworn in to Club. 6. Two Hats, Knife and bag donated by Kirk Gordon for auction to be raffled off at September meeting along with Knives donated by Jim Osborn. 7. Members at meeting again asked to support scholarship raffle tickets sales. 8. Noted that Scholarship raffle ticket winners will be pulled at September 16 meeting since Club Picnic has been cancelled. 9. Dues increase proposal presented to meeting membership for 2021 initiation. $30 dues increase to $35 per year for age 65 and older and $60 dues increase to $65 per year for age 18 to under 65. Membership approved dues increase with vote of more than 2/3 of members present. 10. Food supplier for picnic and donations from vendors have been cancelled. 11. $750 turned in from Trap shoots. Thanks to Mike Collins & Jim Osborne. 12. Lake conditions reported on as good with 10-12 PPM dissolved Oxygen and new aeration system running 4 times daily in two hour increments. 13. Members reminded of Officers and Directors vote at next meeting in September. Its not too late to get your name on the ballot! 14. Posting of Property on north side/White Tail Lane completed by Mike Collins. Thanks to Mike for accomplishing. 15. Issues reported at Pistol/Rifle range with people in large trucks with no front license plates visible, so must be from out of state and possibly trespassing. Member apprehensive about approaching the people with weapons. Call an Officer of the club if needed or Fredrick Co. Sherriff’s Dept. to address. 16. Quote received to restock lake by the Fish Wagon out of Arkansas in late October or early November. $2700 plus tax for 400 Catfish, 1500 Bluegill, 750 Redear, 250 LM Bass, 200 Black Crappie and 20 lbs of minnows. Members voted and approved restocking of lake. 17. As of 8/19/20 - $36,840 in dues collected for 2021 and $2286 in raffle tickets sold. 727 Renewals/New for 2021 with 96 that are new members. 18. 300 Rainbow Trout to be stocked in Club Lake in late September or early October when Lake water temp drops below 70 degrees. Information will be posted on Web Site a week or so before stocking. 19. Noted that Capital Projects at club for 2021 will be Roofing replacement and repair on large outdoor shelter and Electrical Repairs at Lake shelter. 20. Emergency Phone on Clubhouse outside wall voted to be replaced by a Track Phone with 0 Minutes capable of calling 911. Breakaway Cases with solar chargers to be installed at Clubhouse and Pistol shooting range. Verizon phone currently was costing $1392 a year with two calls in past 15 months. 21. Members reminded of property speed limit of 5 mph. 22. Johnny Blue cost to be reviewed for alternate supplier, Currently $94/month. 23. Light pole at Clubhouse bulb needs replaced. Will look at doing near future. 24. Meeting adjourned.



Thursday Night Trap Shoots start May 21, 2020

Posted by Rich Sankovich on May 21, 2020 at 7:40 AM Comments comments (0)

The Thursday night Trap Shoots will start May 21st, 2020 at 6:30 pm. The prices to shoot are listed on the Home Page of this Web Site. The calendar page will also be updated. The shoots will run until October 1st weather permitting. Please practice social distancing at the shoots!

Trout stocking in Club Lake 2020

Posted by Rich Sankovich on March 3, 2020 at 6:15 PM Comments comments (0)

If small forage fish being stocked week of 3/2/20 live, then the following stocking

of lake will occur.

NOTE: Club Rifle and Pistol Ranges CLOSED from Noon to 6 PM on all Trout stocking days!


March 19, 2020 at 10 am


April 9, 2020 at 10 am 


April 30, 2020 at 10 am

DGIF DEER TESTING FOR CWD for Club Members & others!

Posted by Rich Sankovich on November 8, 2019 at 1:00 PM Comments comments (0)

There is a refrigerator along with bags and map to register your Deer HEAD for testing for CWD located on the porch at the Club house. If you wish to have your deer tested, take head to club, place in bag, fill out paperwork and place with it in the refrigerator and you will be supplied with results when available.

Thanks


Rich Sankovich and our friends at the DGIF


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